Description:
We employ four office assistants during the Fall and Spring Semesters; the option of summer work is available. While each of our student office assistants have specific assigned focuses and tasks (see below), our assistants function as a team and help each other as needed. Assistants also take an active role in weekly meetings and contribute ideas to projects and task.
Individual assistant responsibilities are listed below.
Finance & Data Entry:
- Preparing reports.
- Data entry
- Primary care of email
- Answering phones
- Greeting visitors, notifying office staff when individuals arrive for meetings, etc.
- Assisting our departments and their administrative assistants as needed.
- Assisting with financial record keeping
- Assisting with college correspondence.
- Other duties as assigned
Events & Social Media
- Updating content calendars and webpages.
- Helping plan and execute a variety of events.
- FTC, PREP, YEA, Field trips,
- College level events, Award Ceremony, commencement, IAB dinner
- Assisting with marketing strategy and execution.
- Marketing (college brochures, etc) - the visual stuff for the public
- Other duties as assigned
FTC Coordinator (September - March)
- Contact FIRST Tech Challenge (FTC) teams
- Work with FTC Utah Board (attend meetings)
- Stay up-to-date on FTC season changes
- Publicize events
- Help with volunteer recruitment
- Create the championship program
- Answer emails, return phone calls
- Other duties as assigned
Qualifications:
- Reliable, responsible and detail-oriented.
- Be a team player.
- Willingness to learn.
- Have customer service skills and a pleasant demeanor.
- Be proficient in Microsoft Word/Excel and/or Google Docs/Sheets as well as gmail.
- Ability to multi-task and manage time efficiently.
- Be a self-starter.
- Able to handle confidential information in a professional manner.
- Experience making basic updates to websites is preferred.
- Previous work experience in an office is preferred.